Paperless Office

Sending accounting documents, such as orders, invoices and statements, costs most companies a considerable amount of time and money on stationery, postage and administration.

By taking advantage of the latest technologies, Exchequer's innovative Paperless module enables accounts departments to send out documents and reports in a secure read-only format, by fax or email at the click of a button.

The potential benefits include vastly improved customer service and more effective credit control. Imagine being able to chase payment on the phone and fax or email copy invoices to the customer as you speak.

The Paperless module allows you to send documents via fax or email by simply selecting the tabs at the top. Fax numbers and email addresses are automatically completed.

A read-only image is emailed directly from the system, allowing recipients to view and print original documents.

Key Benefits:

• Cut costs of post, stationery and administration considerably
• Improve customer service efficiency by immediately providing fax or email copies of invoices and statements
• Improve communication with remote offices and staff by sending reports via email or fax
• Safe, secure and reliable delivery of documents
• Email integrates with any MAPI or SMTP email system, such as Microsoft Exchange and Outlook
• Outgoing Fax-Server software is supplied (requires fax modem) which can be used with most Windows applications
• Default settings for customers and suppliers enable statement and remittance print runs to automatically print, fax or email as required
• Works across the entire suite of Exchequer modules
• Email attachments can optionally be sent as Adobe PDF documents
• XML option available if used in conjunction with eBusiness module, where appropriate